Regional Secretary role description

Becoming the Secretary for your region brings lots of opportunities including:

  • Making a difference: within Resolution; for the public; and for the membership
  • Setting the agenda and having a direct input into Resolution’s work
  • Working with other people and developing a network of peers and mutual support
  • Sharing knowledge
  • Raising your profile with fellow professionals in your region

Overall, the Regional Secretary is responsible for ensuring the regional committee runs effectively and supporting the Regional Chair in delivering the requirements of the Regional Charter.

Responsibilities

  • Ensure good governance of the regional group.
  • Ensure the requirements of the Regional Charter are met.
  • Facilitate and promote communication across Resolution.
  • Responsible for the regional mailings via learn.resolution.org.uk (the tasks for this can be delegated to other committee members).
  • Ensure the region’s compliance with data protection legislation (with support from Resolution nationally).

Tasks

  • Liaise with the Chair on the scheduling and preparation of regional committee meetings.
  • Prepare and circulate minutes of meetings.
  • Arrange the Annual General Meeting and any elections to the regional committee.
  • Inform Resolution centrally of dates of the AGM and any changes of officers following the AGM.
  • Inform Resolution of any changes to regional members’ details if appropriate.
  • Support the Chair and any other officers with any administrative tasks relating to the effective running of the regional committee and any regional events if appropriate.

Person specification

  • Enthusiasm for the Code of Practice and the vision, mission and values of Resolution
  • Excellent administrative skills
  • Good organisational skills
  • Computer literate
  • Good time management/prioritisation skills
  • Good communication skills
  • A good understanding of the structure of Resolution.
  • Ability to commit time to conduct the role well, including travel and attending events out of office hours.

Term of office

It is good practice to refresh the officer posts regularly, but the Regional Charter does not specify a term, recognising that some regions may struggle to get members to put themselves forward for the roles. Taking into account the size and level of activity in your region, we suggest you make a judgement about the appropriate term of office, ideally between two and five years.